you can synchronize your data either directly or indirectly. direct methods include placing your organizer in the cradle attached to your computer, or using infrared communications. indirect methods include using a modem, or via a network using the network hotsync technology. see chapter 6 for information about performing hotsync operations via a modem, network, or ir port.
performing a hotsync operation for the first time
the first time you synchronize your data, you need to enter user information on both the organizer and palm desktop software. after you enter this information and synchronize, the hotsync manager recognizes your organizer and doesn't ask for this information again.
if you are a system administrator preparing several connected organizers for a group of users, you may want to create a user profile.
see "creating a user profile" in chapter 6 before performing the following steps.
you must perform your first hotsync operation with a local, direct connection, rather than using a modem.
the following steps assume that you have already installed the palm desktop software. if you have not installed this software, see "installing palm desktop software" in chapter 1 for instructions.
to perform a local hotsync operation:
1. insert your organizer into the cradle.
the bottom edge of the organizer should align smoothly with the cradle when it is inserted properly.
2. if the hotsync manager is not running, start it: on the windows desktop, click start, and then choose programs. navigate to the palm desktop software program group and choose hotsync manager. alternatively, you can start the palm desktop software which automatically opens the hotsync manager.
3. press the hotsync button
↑tm on the cradle.
the first time you perform a hotsync operation, you must enter a user name in the new user dialog box and click ok. every organizer should have a unique name. to prevent loss of a user's records, never try to synchronize more than one organizer to the same user name.
the hotsync progress dialog box appears and synchronization begins.
4. wait for a message on your organizer indicating that the process is complete.
after the hotsync process is complete, you can remove your organizer from the cradle.