hotsync options enable you to manage your e-mail more effectively by selecting which e-mail items download when you synchronize your computer and your organizer. you can define different settings for local and remote synchronization. for example, you may want to download all of your e-mail during local synchronization and only urgent e-mail during remote synchronization. once defined, your organizer determines if synchronization is occurring locally or remotely and uses the appropriate settings for the hotsync operation.

    to open the hotsync options dialog box:

    1. tap the menu icon .

    2. tap options, and then tap hotsync options.

    3. tap the settings for pick list and select local hotsync or remote hotsync.

   

    for more information about local and remote hotsync operations, see chapter 6.

    4. tap the filtering option you want to apply:

    all during synchronization, all e-mail items in your

    desktop e-mail inbox synchronize with your

    organizer, and all e-mail items in your organizer

    outbox are sent to your desktop e-mail

    application.

    send only during synchronization, only the e-mail items in

    your organizer outbox are sent to your desktop

    e-mail application; from there, they are sent to

    their destinations.

    filter during synchronization, all e-mail items in your

    organizer outbox are sent to your desktop e-mail

    application, and items in your desktop e-mail

    inbox that meet specific criteria download to your

    organizer. when you select the filter setting, the

    hotsync options dialog box opens and displays

    additional filter settings. see "creating special

    filters" later in this chapter.

    unread during synchronization, only unread e-mail

    items download to your organizer from your

    desktop e-mail inbox, and all items in your

    organizer outbox are sent to your desktop e-mail

    application.

    the all setting does not mean that all information included in each e-mail item downloads to your organizer. truncation settings (explained in a following section) for long e-mail items still apply.

    also, mail never downloads any attachments to your organizer. the e-mail item and any text information appear, but the attachment is left in your desktop e-mail application.

    5. if you selected all, send only, or unread, tap ok. if you selected filter, continue to the next section.