when you create a record, your handheld automatically places it in the category that is currently displayed. if the category is all, your handheld assigns it to the unfiled category. you can leave an entry as unfiled or assign it to a category at any time.
system-defined and user-defined categories
your handheld includes system-defined categories, such as all and unfiled, and user-defined categories, such as business and personal. you cannot modify the system-defined categories, but you can rename and delete the user-defined categories. in addition, you can create your own user-defined categories. you can have a maximum of 15 user-defined categories in each application.
address book contains the quicklist user-defined category, in which you can store the names, addresses, and phone numbers you might need in emergencies (doctor, fire department, lawyer, etc.).
the illustrations in this section come from address book, but you can use these procedures in all the applications in which categories are available.
to move a record into a category:
1. select the record you want to categorize.
2. in address book only: tap edit.
3. tap details.
4. tap the category pick list to display the list of available categories.
5. select the category for the record.
6. tap ok.
in the address edit, note, and memo screens you can tap the category name in the upper-right corner of the screen and select a new category for the current record.
to display a category of records:
1. tap the category pick list in the upper-right corner of the list screen.
in the date book agenda view, the pick list is in the upper right of the to do list.
2. select the category you want to view.
the list screen now displays only the records assigned to that category.
pressing an application button on the front panel of the handheld toggles through all the categories of that application.
to define a new category:
1. tap the category pick list in the upper-right corner of the screen or list.
2. tap edit categories.
3. tap new.
4. enter the name of the new category, and then tap ok.
5. tap ok.
you can assign any of your records to the new category.
to rename a category:
1. tap the category pick list in the upper-right corner of the screen or list.
2. tap edit categories.
3. select the category that you want to rename, and then tap rename.
4. enter the new name for the category, and then tap ok.
5. tap ok.
you can group the records in two or more categories into one category by giving the categories the same name. for example, if you change the name of the personal category to business, all records formerly in the personal category appear in the business category.