creating an address book entry
a record in address book is called an "entry." you can create entries on your handheld, or you can use palm desktop software to create entries on your computer and then download the entries to your handheld with your next hotsync operation.
palm desktop software also has data import capabilities that enable you to load database files into address book on your handheld.
see "importing data" in chapter 2 and palm desktop online help for more information.
to create a new address book entry:
1. press the address book application button
on the front of your handheld to display the address list.2. tap new.
3. enter the last name of the person you want to add to your address book.
your handheld automatically capitalizes the first letter of each field (except numeric and e-mail fields). you do not have to use the graffiti capital stroke to capitalize the first letter of the name.
4. use the next field graffiti stroke to move to the first name field.
you can also move to any field by tapping it directly.
5. enter the person's first name in the first name field.
6. enter the other information that you want to include in this entry.
as you enter letters in the title, company, city, and state fields, text appears for the first logical match that exists in your address book. as you enter more letters, a closer match appears. for example, you may already have sacramento and san francisco in your address book. as you enter "s" sacramento appears, and as you continue entering "a" and "n" san francisco replaces sacramento. as soon as the word you want appears, tap in the next field to accept the word.
7. tap the scroll arrows
to move to the next page of information.8. after you finish entering information, tap done.
to create an entry that always appears at the top of the address list, begin the last name or company field with a symbol, as in *if found call*. this entry can contain contact information in case you lose your handheld.
selecting types of phone numbers
you can select the types of phone numbers or e-mail addresses that you associate with an address book entry. any changes you make apply only to the current entry.
to select other types of phone numbers in an entry:
1. tap the entry that you want to change.
2. tap edit.
3. tap the pick list next to the label you want to change.
4. select a new label.
changing address entry details
the address entry details dialog box provides a variety of options that you can associate with an entry.
to open the address entry details dialog box:
1. tap the entry whose details you want to change.
2. tap edit.
3. tap details.
4. select any of the following settings:
show in list select which type of phone or other information appears in the address list screen. your options are work, home, fax, other, or e-mail. the identifying letters w, h, f, o, or e appear next to the record in the address list, depending on which option you select. if the e-mail or other fields end in a letter, the identifying letters do not appear.
category assign the entry to a category.
private hide this entry when security is turned on.
address book menus
address book menus are shown here for your reference, and address book features that are not explained elsewhere in this book are described here.
see "using menus" in chapter 1 for information about choosing menu commands.
the record and options menus differ depending on whether you're displaying the address list screen or the address view screen.
record menus
duplicate address makes a copy of the current record and displays the copy in address edit so you can make changes to the copied record. the copy has the same category and attached notes as the original record.
options menus
preferences
■ remember last category. determines how address book appears when you return to it from another application. if you select this check box, address book shows the last category you selected. if you clear it, address book displays the all category.
rename custom fields these custom fields appear at the end of the address edit screen. rename them to identify the kind of information you enter in them. the names you give the custom fields appear in all entries.
about address book shows version information for address book.