you can access the global address book (gab) if your organization uses polycom's global management system (gms) software and the viewstation is set to subscribe to the gab server. the gab provides viewstation users with easy, one-button dialing to an endpoint in the global address book. the gab automatically captures and updates viewstation dialing information, country codes, and preferred line speeds.

    to place a call, select a name from the address book list.

    the following icons on the address book screen indicate gab status and individual address status.

   

    the display of this icon indicates the viewstation is connected to the gab server. when the icon rotates, it indicates that the viewstation is actively accessing the gab server for addresses. notice the icon rotating as you scroll through the address book entries.

   

    this icon indicates that the selected address is an address from the gab. you cannot edit or delete global addresses from your viewstation. you can perform these tasks only from the gab console.

   

    this icon lets you save a global address entry to your local address book.

   

    this icon lets you delete addresses from the viewstation.

    for more information about gms software, see the polycom web site at www.polycom.com.

    using multi-point address book entries

    adding multi-point entries into the viewstation mp address book or the gab allows the viewstation to call several sites at one time using one address book entry.

    if you delete a single site entry from the address book and that entry is part of a multi-point address book entry, the multi-point address book entry is automatically deleted from the address book.

    creating a multi-point address book entry:

    1. from the main menu, highlight the address book icon and press the select button on the remote control. the speed dial screen is displayed.

    2. highlight the address book icon on the speed dial screen and press the select button again. the address book screen is displayed.

    3. using the arrow buttons on the remote control, select the new icon and press the select button on the remote control.

    the new address book entry screen is displayed.

    4. select the multi-site icon and press the select button on the remote control. the multi-site meeting screen is displayed.

    5. using the on-screen keyboard, enter a name for the meeting inthe name field.

    6. select a dialing speed for the call. the viewstation dials all of the sites in the multi-point call at the speed you specify regardless of the dialing speed set for the individual address book entries.

    7. to add entries from the address book to the multi-point address book entry, click the add icon. the add to meeting screen is displayed.

    8. select the address book entry you want to add and press the select button on the remote. the multi-site meeting screen is displayed with the added entry.

    9. repeat steps 7 and 8 until you have specified all of the sites for the multi-point address book entry.

    10. click the save icon and press the select button on the remote control. the address book screen is displayed.

    placing a video call using the address book the viewstation’s address book provides a fast and easy way to place a call, and to store names and numbers. to place a video call using the address book:

    1. from the main calling screen, select the address book icon and press the select button on the remote control. the speed dial screen is displayed.

    2. from the speed dial screen, select the address book icon.

    the address book screen is displayed when the select button on the remote control is pressed.

   

    3. on the address book screen, select the entry to be dialed using the remote control.

    to easily access the address book entries, select the letter (and number) on the remote control that corresponds to the first letter of the name of the person or party you wish to call. for example, to locate mr. thomas, press the number 8 on the numeric keypad of the remote control. the letter t corresponds to the number 8 on the telephone. when 8 is selected, the viewstation displays the “t” section of the address book.

    press the select button on the remote control to place the call. the viewstation automatically dials the number.

    4. the call name, number, and call speed are displayed at the top of the screen. on the lower left side of the screen, a call progress indicator shows the connection progress. the indicator changes from blue to yellow to orange, and finally to green when the call completes.

    placing a video call from the web interface

    placing a call from the web inferface can only be done if the viewstation is connected to a pc. see “placing a call from the viewstation web interface” on page 150.